Schedule updating and project control window dating
Forecasting represents a core project management process.
Estimates at completion in terms of cost and schedule provide essential data and advice to the project team in order to lead and control the project and implement suitable corrective measures.
In this post I am going to focus in on the change control process.
The overall goal of change control is to prevent changes from overwhelming a project or taking the project unnecessarily off track.
Effective change control processes maintains the appropriate balance between control/discipline to manage to the baseline plan, and flexibility to adapt the plans to meet customer expectations.
In the spirit of not overcomplicating the process, the basic steps associated with the change control process are pretty straightforward (depicted in the graphic below).
It is important to involve the appropriate project team members in describing and assessing the change so that impacts are accurately assessed and quantified.
Changes may be identified while updating and evaluating schedule progress, performing project budget updates and analysis, assessing on-going project risks, performing quality control activities, and engaging with project stakeholders (e.g., project team, project sponsors) via normal project communication channels.
During the process of identifying the change, the project manager will refer to the guidelines established in the Project Management Plan to determine if this is a change that should be managed utilize through the formal project change control process.
This extra level of detail helps me understand what needs to be accomplished and who is responsible for the task.
The critical and non-critical tasks will be conveniently grouped for further analysis and reporting as in the previous Figure 2-10).